Tulips Solicitors (“We”, “Us” and “Our”) take your privacy and data security very seriously and is committed to protecting and respecting your privacy. You can find out more about how we do this in our privacy policies below.
This policy sets out the basis for which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection laws, Tulips Solicitors of 754 Holloway Road, London N193JF is a data controller.
What information do we collect about you?
Information you give us
We may process information you have given us by filling in forms on our site www.tulipslaw .co.uk (“our site”) or by corresponding with us by phone, email or otherwise. This includes information you provide when you search our site and report a problem with our site.
This information may include your name, address, e-mail address, phone number, interests, educational details and employment details.
Your personal information may be collected directly from you during the process of setting you up as a client of ours or during the course of taking instructions from you or providing you with legal services.
We may also collect information from third including background checks agencies, credit reference agencies and other online sources. All client data will be held by us in our manual and automated filing systems. This may include;
- contact details (including names, postal addresses, email addresses and telephone numbers);
- bank details;
- ID documents and other records.
Information we collect about you
With regard to each of your visits to our site we may automatically collect the following information:
- Technical information, including the Internet protocol (IP) address used to connect your computer to the internet, your login information, browser type and version, time zone setting, browser plug-in types; and
- Information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products viewed or searched for; page response times, download errors, lengths of visits to certain pages, page interaction (such as scrolling, clicks and mouse-overs), methods used to browse away from the page and any phone number used to call us.
Information we receive from other sources
We may process information about you received from your usage of any of the other websites we operate or the other services we provide. We may also receive information about you from the third parties we work closely with (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytical providers, search information providers and credit reference agencies).
Please avoid supplying us with any other person’s personal data, unless we have requested you to do so.
Purpose – how will we use your personal information?
We will only use your information when it is fair and lawful to do so. Most commonly, we will use your personal information in the following circumstances:
- Where it is necessary for our legitimate interests (or those of a third party) namely providing you with information that you request and with updates and marketing materials and enabling the management of all matters relating to our business, but only where your interests and fundamental rights do not override those interests.
- Where you have given your consent and that consent has not subsequently been withdrawn by you.
- Where we need to perform the contract that we have entered with you.
- Where we need to comply with a legal obligation.
We may also use your personal information in the following circumstances, which are likely to be rare:
- Where we need to protect your interests (or someone’s interests).
- Where it is needed in the public interest.
The information we collect about you may be used in the following ways:
Information you give us
- to carry out our obligations to you and to provide you with the information and services that you request from us
- to provide you with information about our services
- for marketing and advertising purposes
- to ensure that content for our site is presented in the most effective manner for you and for your computer
- to fulfil our contract with you
- to make payments to and on your behalf
- to create a client account for you
- to prevent fraud and to satisfy our legal obligation under The Money Laundering Regulations 2017 and corresponding financial crime legislations
- for transferring to third party administrators for administration purposes
Information we collect about you
- to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes
- to improve our site to ensure that content is presented in the most effective manner for you and for your computer
- to allow you to participate in interactive features of our service, when you choose to do so
- as part of our efforts to ensure the security of our website and services
Information we receive from other sources
We may use this information combined with information you give to us and information we collect about you for the purposed set out above (depending on the types of information we receive).
Sensitive Personal Information
We may also collect, store and use, exercise or defence of legal claims the below “special categories” of more sensitive personal information:
- Information about health, including sickness records, medical conditions and other records
- Information about race or ethnicity, religious beliefs, trade union membership, sexual orientation and political opinion
- Information about criminal convictions and offences
We will only process these ‘special categories of personal data’ in the following exceptional circumstances:
- to the extent necessary for the establishment, exercise or defence of legal claims; or
- with your explicit written consent which you can withdraw at any time.
Disclosure of your information
We may share or disclose your information to third parties where this is reasonably necessary, for the purposes set out in the policy including:
- Suppliers and sub-contractors for the performance of any contract we enter into with them or you.
- Analytics and search engine providers that assist us in the improvement and optimisation of our site.
- Other lawyers, advisers and expert witnesses (including barristers and foreign lawyers), third-party service providers (including contractors and agents), regulatory bodies (such as the SRA) and law enforcement agencies.
Data may also be disclosed if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of business and other agreements from time to time; or to protect the rights, property, or safety of Tulips Solicitors, our customers, or others. This includes exchanging information with other companies and organisation for the purposes of fraud protection and credit risk reduction.
Transfer and storage of data
The personal information you provide to us may be transferred and stored outside of the European Economic Area (“EEA”) for the purposes of things such as carrying out administration, the fulfilment of your order, the processing of your payment details and the provision of support services. Any personal information transferred will receive an adequate level of protection as required by the Data Protection laws. Third parties will only process your personal information on our instructions and in the agreement that the information is kept secure and confidential.
Where any transfer is made to another lawyer, advisor or expert witness outside of the EEA we will usually do this on the basis of that the transfer is necessary for the performance of our contract with you.
Data Subject Rights
Under certain circumstances, the law permits that you have the right to:
Access your information
You are entitled to request access to the information we hold about you (known as a ‘data subject access request’). You are entitled to receive a copy of the personal information we hold about you and to check that it is being lawfully processed.
Correct your information
If the information we hold for you is incomplete or incorrect, you have the right to request a correction.
Where there are no reasons for continuing the processing of your personal information, you are able to request the removal or deletion of the personal information.
Object to processing
Where the firm relies on legitimate interest for the processing of your personal information, or for the purposes of direct marketing, you have the right to object to the processing.
Request the restriction of processing
You are entitled to request for a suspension for the processing of your personal information, for example, if you are awaiting the reasons for the processing of the information or require us to establish its accuracy.
Transfer your personal information
You are able to request the transfer of your personal information to another party.
It is important that the personal information we hold for you is accurate and up to date. If you would like to review, verify, correct or request erasure of your personal information, object to the processing of your personal data or request that we transfer a copy of your personal information to another party, please contact by email at firstname.lastname@example.org.
These rights are available to you at no cost; however we may charge a reasonable fee where a request is deemed to be excessive or unfounded. In such circumstances, we may otherwise refuse to comply with the request.
How long is your personal data retained?
Personal information that we process for any purposes will be kept for no longer than is necessary for the purposes for which it was collected.
It is not always possible to specify in advance the length of time your personal information will be retained. The retention of your personal data will be determined based on statutory authority, the nature of your relationship with the firm, the nature and sensitivity of the personal information, the purposes for which the information is being processed and whether there are other means to achieve those purposes.
Our retention period is based on statutory authority and will be held for a minimum of five years, which may be extended dependant on the nature of your relationship with the firm. Personal information may be retained for as long as necessary to comply with our legal obligation, or in order to protect yours or another person’s vital interest.
We understand the importance of protecting your privacy and we will ensure your data is safeguarded and held securely in accordance with our obligations under the Data Protection laws. Appropriate technical and organisational measures have been implemented to ensure personal information is protected and to prevent your personal data from being lost, used, accessed in an unauthorised way, altered or disclosed.
Third party websites
Our website includes external links to other websites, which may be operated by AAT or third parties. Clicking on these links may allow the collection or sharing of personal data about you in ways which may differ from the terms set out here. We are not responsible for the privacy policies, contents or practices of third party websites, and encourage you to read the privacy policies of every external website you visit from our website.
If you consider that our processing of your personal information infringes the Data Protection laws, you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.
We reserve the right to revise this policy or any part of it from time to time and will provide you with a new policy notice where any substantial updates are made. We may also notify you through other means, about the processing of your information.
How to contact us
by email at email@example.com
or write to us at Tulips Solicitors, 754 Holloway Road, London N193JF.